Pre-Planning:

Planning the day’s events, activities, attendees, food, and more before the day of the party can help you to get organized and do it effectively. In addition, organizing everything will help you to save time and money to prepare for your Superbowl party.

Attendees:

The first step to success is knowing how many people will attend the party. This will lay the groundwork for the rest of your preparations. Knowing the number of people you will have to accommodate will help you to select a venue, decide how to lay out the venue, know the proportions of food necessary, and the number of activities that will be needed to occupy people before and after the game, and how many tables and chairs will be necessary for seating arrangements.

A good way to ensure the number of attendees you will have is by sending out invitations. In your invitations, you can limit the number of people who may attend (i.e., the person receiving the invitation is allowed +1). This will give you a general idea of the number of people you can expect to attend. With this, you may add that people must RSVP by a certain date. Doing this will allow you to know the exact number of people who plan to attend.

Venue:

Once you know how many people will be in attendance, you must find a location that is capable of accommodating everyone comfortably. Another key factor to this is knowing what the weather will be like and if people can spread out outside or if everyone will be inside. It is also important that the venue is set up in a way that allows for eating and activities and for everyone to be able to view the game.

The venue you select should accommodate everything you and your guests need before, during, and after the game, such as restrooms, trash receptacles, and televisions. Some other helpful accommodations can be warming trays and crock pots for food, microwaves and ovens to cook or keep food warm, refrigerators or coolers for ice and to keep drinks cold, sinks to dump liquids and wash dishes, plenty of parking to accommodate all guests without becoming a roadway hazard, and cleaning supplies in case of any accidents or mishaps.

Seating:

Having the right number of seats and tables to accommodate guests is important when it comes to having areas for activities, eating, and watching the game. Depending on the venue, the seating arrangements should be easy to adjust and move to accommodate guests throughout the day. Starting off, seating may be folded up and put away or pushed out of the way to accommodate activities like dancing and cornhole. Next, tables and chairs may be brought out and set up so everyone can sit down and eat comfortably. Lastly, when game time comes, the tables and chairs should be moved accordingly so that everyone may be able to view the game.

Seating may be one of the most important and difficult parts of hosting a Superbowl party. Many people are okay with standing and will not utilize all of the seating, meaning the extra seats will take up extra space. Another issue may be that there is not enough seating and people may have to bring their own, or tables and chairs may need to be rented. If you must rent the tables and chairs, another difficulty arises with getting them there. A good solution for this is to hire a same day delivery service that can pick up and drop off your rentals and come back after the party to pick up and return them for you. This will save you a lot of time and energy, not having to worry about renting seating accommodations and the logistics of them.

Food:

When selecting food for your Superbowl party, there are a few things to note first; are there any allergies, will you be preparing it or ordering it What is the food budget, will there only be a main course or snacks and finger foods with sides throughout, and what can the venue accommodate. Answering these questions will help you to get a better idea of what foods will work best for your needs.

• Allergies:
  • Ensure that whatever food is brought to your venue does not contain allergens that may harm attendees. On your invitations, you may include that if anyone has any allergies, they should reach out and alert you to them.

• Bring or buy:
  • Deciding whether you are going to make and bring your food or order out can make a big difference in cost and venue accommodations. There are a few pros and cons to each of these methods.
  • While making your own food may be more cost-effective, there is still some cost and a lot of time and energy that goes into making the food. Afterward, you will also have many dishes and utensils to clean.
  • Doing a potluck may help lighten the load on food preparation; however, you may end up with 4 mac-n-cheese crock pots, no main course, and some upset guests that they were invited and had to contribute.
  • Ordering out cuts down on cooking time and ensures there is enough food for everyone; however, finding a place that will deliver a large amount of food or finding the time to pick up the food yourself can be stressful. A great solution to this can be to hire a same day delivery service like Reliable couriers who can safely and securely transport your catering order.

• Food Accommodations
  • Whatever your food selection, you will want to ensure you have everything you need to properly serve and store the food. For hot foods, you will want warming trays and crock pots; for cold foods and drinks, you will want a fridge, ice, and coolers.
  • You will also want to have proper utensils, serving spatulas and spoons, plates, napkins, and utensils for guests.
  • After the party ends, having ‘to go’ boxes or bags and foil to wrap up leftovers can be helpful in taking food home.

Preparing

When the Superbowl is nearing, it is time to start preparing. This consists of getting a finalized headcount, getting food plans situated, purchasing decorations and utensils, ordering/renting seating, having a game plan for events, and purchasing or pulling activities out of storage, such as cornhole and card games.

Attendees:

After sending out invitations, you should have received word back from people who plan to attend. At this point, you may reach out to those who have not responded and ensure that they will not be in attendance. This will give you the most accurate headcount for the number of people who will attend the Superbowl party and give you a good idea of how much food you will need and the seating arrangement necessary.

Seating:

Once you have the number of people who will be attending, you can begin to plan the seating arrangements and ensure the most comfortable layout for your guests. If you find that you will not have enough seating for your guests, you may ask them to bring their own or rent tables and chairs. In both instances, should the transportation of tables and chairs be an issue, you may hire a same day courier service. Reliable couriers have delivery drivers with box trucks capable of accommodating the pickup and drop off of your rental tables and chairs. After your party ends, the delivery driver can be dispatched back to your location and return the rental chairs and tables for you.

Food:

Now that you have the number of people attending the Superbowl party, you can estimate the amount of food you need to accommodate them. Depending on the method you have chosen, potluck, cook yourself, or order out/ have it catered, will determine what you need for your preparations. In all situations, you will need to ensure that you have napkins, plates, utensils, and serving utensils, as well as a way to keep the food’s temperature hot or cold, depending upon the food. If you are ordering the food for your event, it is important that you have a plan in place to have the food picked up and brought to the venue. A simple way to do so worry-free is by hiring a same day delivery company like Reliable couriers to pick up your food and bring it to you at the time you have requested.

Activities:

Based on the size of your venue, how many attendees you will have, and who your attendees will be, you may now select your activities accordingly. If you have a younger crowd, more activities that keep adults and kids up and moving before they sit for the entire Superbowl may help to keep the kids still or occupied. For those unable to move around as much, it is a good idea to have some seated activities such as board and card games.

Decorations:

Not all Superbowl parties have decorations, but they are a fun and festive way to lighten up the venue where your party is being hosted at. Now that you know where your party is, how the seating arrangements will go, and where activities will be held, you can purchase decorations accordingly. Knowing the layout and accommodations for activities in certain areas will also help prevent you from overbuying unnecessary decorations.

The big day

The day of your party can seem like the most stressful; even with all of your preparations, there is still much more to be done the day of. If the venue is in a home, preparations may be started the day before with cleaning and set up; however, if the venue is elsewhere, it is important to arrive ahead of time. At the venue, you should double-check that you have everything you need; seating, food, activities, decorations, and parking.

Venue:

Preparing the venue is the first step in preparations on the day of the Superbowl; you will want to ensure that all surfaces and areas are clutter-free and clean. Make sure you have proper receptacles for recycling and garbage, cleaning supplies to keep surfaces clean throughout the Superbowl, and clear parking outside.

Seating:

Before guests arrive, it is important to set up the seating arrangements. If you have rented your seating arrangements and have a same day courier to drop off the rental tables and chairs, they should arrive there at the designated time you requested them. Once you have arranged the tables and chairs, especially rentals, you will want to wipe down all of their surfaces and if you have them, add table and chair covers.

Food:

In preparation for food, you will want to double-check that you have all utensils and paperware necessary to accommodate eating and serving. If you are ordering your food from a restaurant and have a same day delivery driver bringing you the food, they should arrive with your order at the time you have designated and help unload all food trays.

Activities:

Ensure when you are setting up the activities for the party, there is proper spacing for the games, and the area is safe for the activity in that area. All activities should be labeled and in containers to prevent any lost pieces.

Decorations:

If you have chosen to decorate your venue for your Superbowl party, it is important to have everything you need to place decorations and do it safely. Some items you may require for decorations are scotch tape, pins, masking tape, scissors, weights, string/ twine/ yarn/ fishing line, and command hooks. While decorating your venue, it is important to utilize safe practices, such as having a second person to watch you should you need to utilize a ladder or step stool.

Here are some ideas or decorations you may be using:

• Tablecloths
• Chair covers
• Streamers
• Banners
• Balloons
• Paper weights
• Party hats or masks

Backup plan

If you have followed all of the steps, everything should work correctly, but that’s not to say it will. It is important to always have a backup plan in case things do not go as planned. Unfortunately, there are many things that can happen before, during, and after a Superbowl party. In some instances, the venue may not have the amount of seating you need, and you need more chairs asap, or the food can run into issues such as no longer being able to be delivered or getting ruined during transportation, or not enough was ordered. No matter what the dilemma is, Reliable couriers can help with our same day delivery services. We offer rush, 1-hour, 4-hour, and same day deliveries to help with all of your last-minute Superbowl party delivery needs.

Our couriers can accommodate anything you need, from paper plates, utensils, and food, to chairs and tables, thanks to our large fleet of vehicles ranging from sedans and cargo vans to box trucks with lift gates capable of transporting up to 10,000 pounds. The delivery drivers of Reliable couriers are available 24/7 for all of your Superbowl party delivery needs. Call us or go online to receive an obligation-free quote and see how we can help you get your last-minute Superbowl party delivery needs.